Admissions Policy


 Our Lady’s Nursery is open to all families regardless of family status, disability, colour, ethnic origin or religion. However, priority is given to applicants from Catholic families of Our Lady of Lourdes Parish and Church of the Holy Name Parish

The Nursery admits children from 2½ – 5 years of age.

The nursery has 2 classes. The Dolphin Group for rising 4 year olds and the Rainbow Group for rising 2½ year olds. The Nursery is licensed by Surrey County Council to take 24 children per session, with a ratio of 1:4 pupils to adults for the younger children and 1:8 for the older pupils.

Application Forms may be completed at any time after the child has been born but these will be kept on file until the Admission Panel scrutinise the documentation after the closing date of 19th February.

Places are offered after Easter for the child to take up the place in September – at the beginning of the next academic year.

The average number of admissions into the Rainbow Group each year is 14. Admissions to the Rainbow Group take place in September, January and April depending on age. It should be noted, however, that the Nursery retains the right to delay admission if we consider it to be in the child’s best interests. Parents may also elect for their child to start in the term of their 3rd birthday if they prefer.

Unsuccessful applications will not be carried forward from one year of entry to the next.

Parents who wish to be informed when a vacancy arises should inform the Nursery in writing. Children in the Rainbow Group are automatically offered a place in the Dolphin room for the following year.

Dolphin Group vacancies are offered throughout the year as they occur.

The Nursery does not accept children who attend a school Reception Class.

Any complaints will be managed within our complaints procedure policy. Copies are available from the nursery or downloaded from the Website.

Over-subscription Criteria

Where there are more applications for places than the number of places available, places will be offered according to the following order of priority:

  1. Looked-after children.
  2. Practising Catholics from the parishes of Our Lady of Lourdes, Thames Ditton & Church of the Holy Name, Esher.
  3. Other Catholic children.
  4. All other applicants.

Where the offer of places to all the applicants in any of the categories listed above would lead to over-subscription, the following provisions will be applied:


  • A brother or sister in Nursery on 1st September will prioritise an application within each category.
  • Where there are twins, triplets and children from multiple births, these will be considered as one application as set out in this document. We will not split siblings.
  • Where evidence is provided at the time of application of an exceptional social, medical or pastoral need of the child which can be most appropriately be met at this Nursery


Tie Break

 Where the offer of places to all the applicants in any of the categories listed above would still lead to over-subscription, the places will be offered to according to Ballot in the presence of an independent witness.

Application Procedures and Timetable

Applications must be submitted on the standard forms attached to this document. Forms must be completed and returned by the closing date. Parents will be advised of the outcome of their applications by post after Easter. Unsuccessful applicants will be given reasons related to the over-subscription criteria listed above.

Notes (these note form part of the over-subscription criteria)

‘Looked after child’ has the same meaning as in Section 22 of the Children Act 1989, and means any child who are registered as being in the care of a Local Authority (LA) [for example, fostered or living in a children’s home]

‘Catholic’ means a member of a Church in communion with the See of Rome. This includes the Eastern Catholic Churches. This will normally be evidenced by a certificate of baptism in a Catholic Church or a certificate of reception into the full communion of the Catholic Church. ‘Practising’ means frequent attendance at Mass.

To demonstrate an exceptional social, medical or pastoral need of the child which can be most appropriately met at this Nursery, the Management Committee will require written evidence from an appropriate professional, such as a social / health worker, doctor or priest.

This policy was adopted on: 28th September 2009

Reviewed and amended 20th September 2018

Manager J Nolan-Davies